Job Description
ABOUT US The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. To learn more about us and our 2024 -2029 Strategic Plan, please visit our website and our careers page. Join our award-winning workforce and make a difference in the lives of our students!
ABOUT THE APPLICATION PROCESS Before you begin, please read the position description below carefully and review our application instructions. Be sure your application reflects experience and education to meet any minimum qualifications listed on the job description.
Once your application has been submitted, you will not be able to add documentation or make any changes. More details about application requirements are found below.
Please note that application submission will be available only through 11:59 PM
on the date p rior to the indicated end date. If no end date is indicated, the posting will remain open indefinitely.
Job Posting End Date:
06-27-2025
Reminder: Current permanent and temporary employees must apply through the Jobs Hub in Workday, not the external career site. DESCRIPTION
This is a confidential clerical position in a school facility at the experienced level. An employee in this class, with general supervision from an assigned administrator, assists administrators and specialists in their work. Work is reviewed periodically for completeness, accuracy and timeliness.
MINIMUM QUALIFICATIONS
Applicants must meet all qualifications below to be considered for the vacancy. Education: - High School diploma or GED (must scan and upload to the online application). Education completed outside the United States must be evaluated by an MSDE approved organization. For a list of approved vendors, please click here.
Experience: - One year of general office experience OR an Associate's degree or equivalent may be substituted for the required work experience. Must be able to keyboard at a moderate rate of speed.
ESSENTIAL POSITION RESPONSIBILITIES
The below list is a summary of the functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.
- Performs general secretarial tasks including, but not limited to: producing letters, data reports, etc. via the computer; makes photocopies, files, distributes mail, etc.
- Assists with clerical tasks to support the school's Section 504 Team.
- Answers telephone communications and voicemail messages and serves as a receptionist for the student services area in a positive and effective manner.
- Registers, enrolls, transfers and withdraws students at the middle school level. Follows retention and disposal of student records as directed by HCPSS Policy 9000, 9010 and 9050. Maintains confidentiality of student records in accordance with local, state and federal requirements.
ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES
The below list is a summary of the knowledge, skills, and abilities required for success in this position, not an exhaustive or comprehensive list.
- Strong human relation skills; consistent contact and interaction with administrators, co-workers, parents, students and the community.
- Ability to communicate clearly and concisely in both written and oral form.
- Ability to maintain confidentiality.
- Ability to collaborate within a school setting.
- Working knowledge of office management techniques, business English, spelling punctuation and grammar.
- Operation and care of commonly used office machines, copiers, computers.
- Ability to make basic math computations quickly and accurately.
- Thorough knowledge of database word processing and spreadsheets.
- Maintain efficient office procedures and a system for keeping track of requested actions and reports
- Ability to meet timelines and perform multiple tasks.
Working Hours - The duty day for this position is 7.5 hours which will include a 30-minute unpaid, duty-free lunch period.
APPLICATION REQUIREMENTS
Complete applications must be submitted, and once your application has been submitted, you will not be able to add documentation or make any changes. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.
SELECTION CRITERIA
Applicants who meet the minimum qualifications will be included in further evaluation. Interviews will be limited to those applicants who, in addition to meeting the basic requirements, have experience which most closely match the position qualifications and the needs of the school system.
EMPLOYMENT INFORMATION
Compensation This is a 10-month per year position in the Howard County Education Association, Educational Support Professionals (HCEA-ESP) employee unit. The current salary range for this position is Grade 8 on the HCEA-ESP Secretaries and Assistants salary scale. Step placement will be in accordance with the salary procedures of the Howard County Public School System and the HCEA-ESP Master Agreement which considers relevant prior experience. Under the Fair Labor Standards Act, this position is not exempt from overtime.
Retirement Membership in the Maryland State Retirement Agency (MSRA) pension plan is a mandatory condition of employment for all employees who meet the eligibility and membership criteria defined in the State Personnel and Pensions Article and the Code of Maryland Regulations (COMAR). A qualifying employee cannot reject membership, nor can an ineligible employee elect membership. The annual contribution to the pension plan will be 7% of an employee's annual salary.
Benefits HCPSS offers a comprehensive benefits package for eligible employees. Information about additional benefits such as paid time off can be found in the negotiated agreement for employees in this bargaining unit.
Pre-Employment Requirements Professional references will be contacted prior to any offer of employment. Recommended candidates will be required to provide references from current and recent supervisors.
All employees, regular and temporary, must be fingerprinted, have a criminal background investigation completed, and successfully complete the Maryland Employment History Review, pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland. In addition, some positions will require completion of a physical examination and/or drug testing.
Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the United States. HCPSS participates in E-Verify and does not offer employee sponsorship.
For questions regarding this posting, please contact recruitmentinquiries@hcpss.org
EQUAL OPPORTUNITY EMPLOYER To request an accommodation during the application or interview process due to a documented disability, please email humanresources@hcpss.org.
HCPSS celebrates diversity and is committed to creating an inclusive environment for all employees and applicants and prohibits discrimination, harassment, and retaliation of any kind. HCPSS is committed to the principle of equal employment opportunity for all employees in providing them with a work environment free of discrimination and harassment. All employment decisions at HCPSS are based on organizational needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, veteran status or present military service, family medical history or genetic information, family or parental status, or any other characteristic protected by federal, state or local laws. Howard County Public School System
Job Tags
Permanent employment, Temporary work, Work experience placement, Local area,