Job Description

(REVISED) Senior Executive Assistant MONTECITO CA

Our client is a closeknit dynamic family that values collaboration mutual support and high emotional intelligence. The work environment is one where every voice is heard and personal growth is encouraged. We seek individuals who are seasoned progressive proactive adaptable and can work seamlessly in a highpaced multifaceted environment. As well the team is one where coaching and being coached is an important aspect of the culture.

Position Overview:

We are seeking a Senior Executive Assistant (SrEA) to serve as a strategic partner supporting the Principals business needs with precision and insight. The ideal candidate will have a proven track record in complex dynamic environments ideally within industries such as hospitality fashion design or politics. This role demands not only exceptional organizational and multitasking skills but also a deep understanding of luxury standards and refined preferences.

From knowing the best FBOs for private travel to curating stays at both iconic and undertheradar hotels and restaurants across the country the successful candidate will need a sharp informed perspective on highend experiences. A deep level of spreadsheet expertise (with particular experrise in Microsoft Excel/Google Sheets ) is also crucial for success in this role.

***For exceptional candidates there is a possibility for the role to be partially or fully REMOTE.***

***If you have previously applied for this role please do not resubmit an application.***

Key Responsibilities:

• Calendar Management: Seamlessly juggle and prioritize five distinct calendars ensuring optimal time allocation and minimal conflicts.
  
• Spreadsheet Expertise: Develop and maintain advanced spreadsheets (Microsoft Excel and Google Sheets) ensuring data accuracy and usability for planning and decisionmaking.
  
• Travel Coordination: Plan and execute sophisticated travel logistics including private and commercial flights highend accommodations and curated itineraries tailored to the family s unique preferences and luxury standards.
  
• Project Support: Conduct detailed research on highend products vendors and service providers offering informed recommendations based on a deep understanding of luxury markets and industry trends.
  
• Communication: Act as a liaison managing communications with external stakeholders and service providers while maintaining a high degree of professionalism and discretion.
  
• Event Planning: Assist in organizing and managing highprofile events from private gatherings to industry engagements ensuring every detail aligns with the family s vision.
  
• Administrative Excellence: Handle a range of administrative tasks including expense tracking document preparation and database management with accuracy and efficiency.
  
• Coaching and Mentorship: Provide guidance and support to junior team members fostering an environment of continuous learning and collaboration.
  
• Driving: Provide occasional backup assistance with driving children as needed.
  

Qualifications:

• Minimum of 4 years experience as an Executive Assistant or in a similar role within a highdemand environment.
  
• Background in hospitality fashion design or political sectors highly preferred.
  
• A sophisticated understanding of luxury standards including knowledge of highend furnishings premium amenities exclusive restaurants and curated travel experiences.
  
• Strong organizational skills with a proven ability to multitask and adapt to shifting priorities.
  
• Exceptional communication skills and a high degree of emotional intelligence.
  
• Discretion and integrity in handling confidential information.
  

• Proficiency in Microsoft Office Suite (Excel/Google Sheets expertise is ESSENTIAL) GSuite and project management software.
  

Compensation:

This role offers a starting salary of $150000 $175000 and consists of typical daily hours of 8:00 AM 4:00 PM with flexibility when Principals are traveling and minimal texting on weekends as needed. The role offers a full benefits package including:

• A $1000 monthly health insurance allotment
  

• 10 days PTO in the first year plus sick days and paid holidays
  

• Discretionary YearEnd Bonus
  

Why Join Us

This is more than a role it s an opportunity to become a pivotal part of a family team that values trust transparency and a shared commitment to excellence. If you are a proactive polished professional with a keen sense of what it takes to deliver at the highest level and thrive in an environment where no two days are the same we would love to hear from you.

Education

B.A/B.S

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